Privacy Policy

Last updated: September 28, 2026.

Controller and scope

This Privacy Policy applies to Contractor Job Tools and its associated website. It does not cover other Paragamix products.

Your local workspace and documents

Your workspace data stays in this browser in the current version. Business profiles, customers, billing addresses, job sites, saved items and services, defaults, settings, jobs, estimates, work orders, service reports, delivery notes, invoices, credit notes, reminders, line items and notes are processed and stored locally on your device. The document and workspace functionality does not upload these contents to Paragamix or the hosting server.

The optional My Business profile, including an uploaded business logo, is stored in the same local workspace. New documents receive copies of saved details; editing a saved customer, item or profile does not change historical documents.

Local browser storage is not encrypted by the application and is not a backup service. Other people with access to the same browser profile may be able to read it. Changing browsers or devices, clearing browser data, private browsing or storage failure can make your work unavailable. Export backups and download important PDFs. Backup files can contain business and customer information: store them securely. Importing a backup reads the file locally; it does not upload it.

PDF sharing, approvals and payments

“Share PDF” creates the file locally. Where supported, your browser hands that file to the operating system share menu and the app you select. Otherwise, the PDF is downloaded and, when a customer email is present, an email draft is opened in your mail app. Paragamix does not send the PDF. If you choose to share it, the privacy terms of your selected app or provider apply.

Recorded customer approvals, paid amounts, payment dates, payment methods and private payment notes stay in the local workspace. A payment link and its QR code are generated locally and can be included in an invoice and PDF. A connection to the payment provider you selected occurs only when someone deliberately opens that link. Contractor Job Tools does not process payments or receive payment details.

Hosting and international data transfers

Contractor Job Tools is operated by Paragamix GmbH and hosted on a Hetzner Cloud server located in Ashburn, Virginia, United States. Our contractual hosting provider is Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany.

Hetzner uses infrastructure provided by NTT Global Data Centers Americas, Inc. at the Ashburn colocation location, and Hetzner US LLC is involved in providing the U.S.-located server infrastructure. This is a colocation location, not a Hetzner-owned data center.

Technical data needed to establish and operate a website connection, such as your IP address, requested resource and related traffic data, is processed at the U.S. server location. Hetzner states that transfers associated with Cloud server locations outside the EU/EEA are safeguarded using Standard Contractual Clauses (SCCs). These safeguards do not eliminate all risks associated with international transfers.

Hetzner also states that customer account, contractual and billing data it processes for its own purposes remains within the European Union. That refers to Hetzner's customer relationship, not to all website-access data.

Your Contractor Job Tools workspace is different. Its contents remain locally in your browser in the current version and are not uploaded to our server as part of document creation or workspace storage. This functionality does not send those contents to Hetzner US LLC or NTT Global Data Centers Americas.

Further provider information is available in Hetzner's data protection documentation. Contact us for information about applicable transfer safeguards.

Technical connection data and logs

Website delivery necessarily processes technical information that may include your IP address, date and time, requested URL or file, browser type/version, operating system and referrer where supplied. This supports delivery, security, stability, abuse prevention and troubleshooting. Where the GDPR applies, the legal basis is our legitimate interest in operating a secure and reliable website under Article 6(1)(f) GDPR.

The website is served directly by Caddy on our Ashburn server. HTTP access logging is disabled for this website, so we do not keep routine per-request access logs. Server operational and error messages may still be processed for security and troubleshooting. The hosting provider necessarily processes technical connection and infrastructure data in accordance with its own policies.

Document contents and locally saved workspace data are not included in application logs or sent as analytics events. Document links use random local document IDs; technical requests may contain these IDs, but they do not provide the server with the document contents.

Email contact and information held by Paragamix

If you email info@paragamix.com, Paragamix processes your email address and the information you choose to include to respond to your inquiry. Depending on its purpose, the GDPR basis is Article 6(1)(b) for steps related to a contract, or Article 6(1)(f) for our legitimate interest in responding to other inquiries. Email information is separate from local contractor documents unless you deliberately send it to us.

Paragamix may receive technical website-access information, consent-based analytics data described below and information voluntarily sent by email. We retain inquiry information only as needed to handle the matter or meet applicable legal obligations. Hosting infrastructure providers process the technical data described above.

Cookies and browser storage

Functional browser storage supports document drafts, business profiles, customers, sites, items, jobs, numbering, defaults and local settings. A separate local setting records whether you allowed or declined Analytics. If you allow Analytics, Google Analytics may set first-party cookies such as _ga and _ga_* with a configured maximum lifetime of one year. Analytics cookies are not set when you decline.

Google Analytics

With your permission, Contractor Job Tools uses Google Analytics 4, a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. The service helps us understand visits, commonly used pages and interactions so we can improve the website. The legal basis where the GDPR applies is your consent under Article 6(1)(a) GDPR. Google Analytics is blocked until you choose “Allow analytics.” If you continue without Analytics, the Google tag is not loaded and no Analytics data is sent to Google.

After consent, Analytics can process a random client identifier, session information, browser and device information, approximate location derived from the connection, page paths and on-site interactions such as page views, scrolling and outbound-link clicks. Query strings and fragments are removed from the page and referrer URLs sent by our tag, so local document identifiers in those parts of an address are excluded. Workspace field values and document contents are not intentionally sent as Analytics events. Google states that Google Analytics 4 uses IP addresses during collection and discards them before the data is logged.

We disable Google signals and advertising-personalization signals in the site tag. We do not use this Analytics setup for cross-context behavioral advertising or sell Analytics data. Google acts as a processor for Google Analytics under its data processing terms. Processing can involve Google LLC and other processors outside your country, including in the United States. Google describes applicable transfer mechanisms, including the EU-U.S. Data Privacy Framework and Standard Contractual Clauses, in its international data transfer information. See also Google's Privacy Policy and Google Analytics privacy and data safeguards.

Event-level and user-level Analytics data is configured for the shortest available retention period of two months. Some aggregated reporting is not governed by that setting. You can withdraw consent at any time using “Privacy choices” in the footer and selecting “Continue without analytics.” This updates the consent state, removes accessible Analytics cookies and reloads the page without the Google tag. Withdrawal does not affect processing that occurred before it. You can also delete cookies in your browser.

Advertising and privacy signals

Contractor Job Tools does not load Google AdSense or other advertising scripts. Paragamix does not sell personal information collected through Contractor Job Tools and does not share it for cross-context behavioral advertising. Because advertising tracking is not performed, browser Do Not Track or Global Privacy Control signals do not otherwise change the site's behavior.

U.S. Privacy Information

Residents of certain U.S. states may have rights under applicable state law. Where applicable under law, these may include access, correction, deletion, obtaining a copy of personal information, and opting out of certain sales, sharing or targeted advertising. This does not mean every U.S. state privacy law applies to Paragamix.

To request review, correction or other applicable rights regarding information held by Paragamix, email info@paragamix.com. We may need information reasonably necessary to verify and respond to a request. Local workspace contents can be reviewed, edited, exported or deleted directly in your browser; Paragamix cannot retrieve them from the server.

GDPR rights

Where applicable, you have rights of access, rectification, erasure, restriction, data portability and objection. Where processing relies on consent, you may withdraw consent without affecting the lawfulness of processing before withdrawal. EU/EEA users may lodge a complaint with a competent data protection supervisory authority. Contact us at the address above to exercise rights concerning information we hold.

Children's Privacy

Contractor Job Tools is intended for contractors, businesses and professional users. It is not directed to children under 13. Paragamix does not knowingly collect personal information from children under 13 through this service. If you believe such information was provided directly to Paragamix, contact us by email.

Deleting data and changes to this policy

Use Saved to delete individual library records or documents. “Clear all saved data” removes the entire local workspace. Deleting a saved customer, item or business profile does not remove copies already contained in documents. Customer library notes and site access notes are private local information, not PDF content. Downloaded PDFs and backups must be deleted separately from your device.

Changes to this policy will be published here with an updated date; material changes will be clearly identified. Required hosting, logging and privacy disclosures must be completed before public release.