Free Work Order Generator
Turn approved work into a clear plan for the crew.
You control the numbers and terms. Contractor Job Tools does not provide legal, tax or accounting advice. Learn more → Terms
How to create a work order
- 01
Add the details
Enter your business, customer and job information.
- 02
Make it specific
Add scope, job details and the items needed for the work.
- 03
Review & download
Check the live preview, then download or print your PDF.
- 04
Keep work moving
Create the next document with your job details carried forward.
When to use a work order
Use a work order when a job is approved and ready to schedule. It records what the crew needs to do, where to go, who to contact and which materials are planned.
What should it include?
Include the customer, job site, on-site contact, assigned crew, scope, task list, materials, priority, scheduled time and special instructions.
Where it fits in the workflow
A work order organizes the work to be done. A service report records what actually happened. Create an invoice from either document when you are ready to bill.
A few useful answers
Will internal notes appear in the PDF?
No. Internal notes stay in the local editor. Customer notes and special instructions are included in the customer-facing PDF.
Are prices shown on the work order?
The PDF shows item descriptions, quantities and units. Rates are retained locally for conversion to an invoice.
Where are my documents saved?
Only in this browser on this device. Clearing browser data deletes local drafts. Download PDFs you need to keep, and avoid shared devices for private customer information.